Your privacy is important to us. This privacy policy explains what personal data VisitOnWeb collects as part of its e-Signature.eu services, how we process it, and for what purposes.
Data collected and purpose specification
We collect your personal data when you register for our services.
If you register for our newsletter, this means that you agree to receive mailings from us with information about our activities. If you no longer wish to receive such mailings, you can unsubscribe by following the link below each communication.
We collect your data to manage signature requests.
Disclosure of data to third parties
We do not disclose your personal data to other entities or organizations. We reserve the right to transmit personal data at the request of a judicial or administrative authority in accordance with the law.
Confidentiality and security
Our site is governed by policies, rules and security measures designed to protect personal data.
VisitOnWeb :
- will use its best endeavours to keep data up to date and to rectify or delete any data that is inaccurate, incomplete or irrelevant;
- ensure that, for persons acting under its authority, access to data and the possibility of processing are limited to what these persons need to perform their duties or what is necessary for the requirements of the service;
- will ensure that programs used for the automated processing of personal data comply with the terms of the declaration to the Privacy Commission, and that they are regularly applied;
- ensure that any person acting under the authority of the controller or that of a processor, as well as the processor itself, who accesses personal data, may only process them on the instructions of the controller, except in the case of an obligation imposed by or pursuant to a law, decree or order.
In order to guarantee the security of personal data, the data controller and any subcontractor will take the technical and organizational measures required to protect personal data against accidental or unauthorized destruction or accidental loss, as well as against modification, access and any other unauthorized processing of personal data. These measures will ensure an adequate level of protection, taking into account, on the one hand, the state of the art in the field and the costs involved in applying these measures and, on the other hand, the nature of the data to be protected and the potential risks.
Authorization for anonymous access and acceptance of our privacy policy
You may access our home page and consult our site without providing us with any personal data. By using our site, you explicitly agree to VisitOnWeb’s privacy policy, and you consent to us collecting and processing data about you in accordance with the terms and principles described in this policy.
Services and interactivity of our website
Our website enables registered users to have documents signed by persons (signatories) of their choice. The information collected is as follows:
Account information
- First name *
- Name *
- Email address *
Form for sending by signature
- Title of signature request *
- Note to signatories
- For each signatory *:
- First & last name *
- e-mail address *
- Phone
- Language *
- Files for signature *
Data retention
We retain this information for as long as necessary to carry out the activities described in this Privacy Policy or communicated to you, and for as long as you wish to use our services. Your signed documents are kept for 1 month so that they can be downloaded. If you delete a shipment for signature from your dashboard, it and all information relating to that shipment are permanently deleted. The same applies to all shipments if you delete your account.
Cookies
Cookies are used to facilitate site navigation. When you log on, we will set a number of cookies to record your login information and screen preferences. The lifetime of a connection cookie is two days, that of a screen option cookie is one year. If you check “Remember me”, your login cookie will be kept for two weeks. If you log out of your account, the login cookie will be deleted. VisitOnWeb does not link information automatically recorded by cookies to any personal data concerning our visitors.
Statistics and audience measurement
This site may transmit anonymous consultation data to the Google Analytics service, which may use cookies for statistical and audience measurement purposes. For more information, please consult Google’s privacy policy.
Payments
We accept payments via Mollie. When processing payments, certain data will be transmitted to Mollie, including information required to complete the payment, such as the total amount or billing information. For more information, please consult Mollie’s privacy policy.
Conversion
We use CloudConvert’s conversion services when preparing signature shipments. Your documents will be transmitted to CloudConvert via a secure https connection. For more information, please consult CloudConvert’s privacy policy.
Changes to our Privacy Policy
If we change our privacy policies and procedures, we will post those changes on our sites so that you are aware of what information we collect, how we use it, and when we may disclose it.
Security
The personal information we collect is kept in a secure environment. The people who work for us are required to respect the confidentiality of your information. To ensure the security of your personal information, we use the following measures:
- SSL (Secure Sockets Layer) protocol
- Access management – authorized person
- Computer backup
- Username/password
For an even higher level of security, downloaded files are encrypted.
We are committed to maintaining a high degree of confidentiality by integrating the latest technological innovations to ensure the privacy of your transactions. However, since no mechanism offers maximum security, there is always a degree of risk involved when using the Internet to transmit personal information.
Access to your personal data processed by VisitOnWeb
You can consult, modify or delete the information you have entered directly in your account, with immediate and definitive effect.
You can also ask us, by sending us a letter, for your personal information held by VisitOnWeb. You will need to enclose proof of your identity (copy of identity card or passport) to ensure that we respect your personal data and do not send it to a third party. We will only accept one request per person per year. The information we hold on you, or a notice specifying that we do not hold any, will be sent to you within 30 days of your request. You have the right to challenge the information we hold about you and to have it erased, rectified, amended or supplemented.
The newsletters, emails, mailings and letters you receive will always mention the possibility of opting out of receiving future mailings.
Privacy contact points
If you have any questions or concerns about our privacy policy, please contact us at [email protected].